Administrative Asst III

Full Time Austin, Texas Metropolitan Area Texas Health and Human Services

Job Summary


Texas Health and Human Services is seeking candidates for a position of Administrative Asst III on Full Time basis located at Austin, Texas Metropolitan Area. Do not forget to review the job posting carefully before apply online.

Job Title: Administrative Asst III
Company Name: Texas Health and Human Services
Job Location: Austin, Texas Metropolitan Area
Job Type: Full Time
Job Category: Government Administration
Job Link Expiry: 2023-04-15
Posted on: Jobstri.xyz

Job Details:

About the job


Job Description

The Administrative Assistant to the Life Safety Code Program Manager provides complex technical, and administrative support to the Life Safety Code Program Manager and professional staff. The Administrative Assistant compiles data and prepares statistical reports, as well as ongoing program reports, by using automated systems and spreadsheets; creates forms and other appropriate tracking systems to ensure program complies with Regulatory Services Division requirements and objectives. Work involves disseminating information, maintaining file systems and performing internal administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgement. Trains others, and acts as lead. Maintains strict confidentiality of all incoming and outgoing information; and performs other duties as assigned by the Life Safety Code Program Manager.

Essential Job Functions

Contributes to the effective and efficient operations of the region office by performing administrative functions assigned by the Life Safety Code Program Manager.

Prepares and disseminates information concerning agency programs and procedures.

Prepares and distributes correspondence, reports, forms, and documents as assigned by the Life Safety Code Program Manager.

Performs administrative functions including tracking assignments, schedules, and coordinating meetings; typing, composing, and proofreading correspondence, forms, letters, and memoranda for accuracy and maintains workload analysis of all staff vacancies.

Maintains copies of all purchase vouchers and/or forms signed by the Life Safety Code Program Manager and maintains for tracking purposes (reimbursement for renewal of professional registration fee, travel reimbursement, contract/application for advance travel, corporate card, 4186, etc.)

Manage and maintain schedules and travel arrangements for the Life Safety Code Program Manager or designee and program and administrative staff as needed.

Maintains strict confidentiality of all administrative and program information.

Maintains filing, records keeping, and records management systems.

Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work.

Is responsible and accountable for state-issued credit card purchases on assigned card and complies with all procurement card policies and procedures, reconciles statements of CBA billing and ensures timely reconciliation to State Office.

Responds to inquiries regarding rules, regulations, policies, and procedures.

Plans meetings, conferences, and seminars.

Participates in planning and execution of agency programs.

Compiles and enters data for charts, graphs, databases, summaries or reports.

Assists in the development of administrative or technical assistance policies and procedures.

Provides assistance with answering phones, routing incoming calls and taking messages and communicates with internal and external customers in a professional and courteous manner.

Researches, compose, design, or edit publications such as brochures, forms, and manuals.

Train others and acts as team lead.

Performs related work as assigned.

Knowledge Skills Abilities

Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.

Ability to quickly comprehend frequent technical changes.

Ability to learn and maintain knowledge of the Long Term Care Integrated computer system and regional Survey Management System.

Knowledge of office practices and administrative procedures.

Skill in standard office equipment and software.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively, and to train others.

Ability to identify and devise solutions to operations problems.

Ability to maintain effective, positive working relationships with internal and external stakeholders.

Ability to communicate effectively orally and in writing.

Ability to work effectively independently. Ability to maintain a high level of confidentiality.

Knowledge and experience with computers.

Registration Or Licensure Requirements

NONE

Initial Selection Criteria

Experience with Word, Excel and Access Experience in compiling and analyzing data.

Experience in monitoring and maintaining records using spreadsheet and database applications.

Experience in preparing monthly reports.

Additional Information

Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule. Monday – Friday 8 – 5 PM

All applicants must pass a fingerprint criminal background check.

If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed.

Position requires meticulous attention to detail and compliance with stringent time frames.

Experience With CARES, ASPEN, And ACTS Data Programs Preferred.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need an accommodation to participate in the interview process, please notify the person scheduling the interview.

MOS Code

Military Crosswalk code 0154, A13

Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form – Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.


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